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Withdrawal from College

Withdrawal from all Classes for the Current Term

Withdrawal during the Drop/Add period

Students may withdraw from an individual course or all courses during the drop/add period, which runs until the end of the first week of a standard fall or spring 16-week term. Courses dropped during the appropriate drop/add period will not be recorded on the student’s transcript. To see the deadlines and dates for the add/drop period, you can view them on the Academic Calendar

Withdrawal by the Withdrawal Deadline

If you are considering an academic withdrawal from the current term, please discuss your situation with your academic advisor to consider all of your options .

When you withdraw from ALL your classes during a term:

  • You will not receive a grade or credit for those classes.
  • You will receive a “W” for all passing or failing coursework for each withdrawn class on your transcript
  • Your GPA is not affected.
  • Your hours attempted will include the classes from which you withdrew after the Last Day to Add or Drop Without a “W” Deadline.

However, there are other implications associated with withdrawing from courses including:

  • Financial Aid eligibility for this and future terms
  • Residence hall eligibility

The last day to withdraw from all classes for the Spring and Fall Term is during the thirteenth week of the semester, the same day as the last day to withdraw from a course. To see the dates for the current term, go to the Academic Calendar.

Procedures

To withdraw from all classes, please use one of the following methods:

  • To withdraw from one or all courses by the withdraw deadline, students can log into the WVU Portal at https://portal.wvu.edu and withdraw from courses through STAR.
  • Complete the Student Withdrawal Form and email to PSC-Records@mail.wvu.edu, fax to 304-788-6939 or mail to Office of Enrollment Services, 75 Arnold Street, Keyser, WV 26726 
  • Email from your MIX Email Account to PSC-Records@mail.wvu.edu. In the email please indicate if you are withdrawing from an individual course or if you would like to withdraw from the college. Please include your ID number in the email.

If you live in college housing, you should vacate housing and turn in keys via the proper procedure. Check with Housing Office at 304-788-7407 or pschousing@mail.wvu.edu for procedural details.


If you still have a Mountie Bounty balance 125 days after withdrawing from the College, you will be charged a $10 account processing fee. To avoid this, go to  mymountaineercard.wvu.edu to check your balance. You can either spend it at participating locations or request a refund.


If you receive financial aid, please discuss the impact of the withdrawal with financial aid staff. You can submit a ticket to the WVU Hub, visit the Enrollment Services building at 75 Arnold Street, or call (304) 293-1988.

Withdrawal from all Courses after the Withdrawal Deadline (Retroactive Withdrawal)

Withdrawal from all courses after the withdrawal deadline is considered a retroactive withdrawal from the College for that term. A retroactive withdrawal for one or more terms may be granted only under extreme circumstances and will require the approval of the academic dean. The retroactive withdrawal must be requested within 12 months of the withdrawal deadline for the term in question. If the withdrawal is granted, a grade of W will be recorded on the transcript for each course. A withdrawal from all courses constitutes withdrawal from the College for the approved term only.

Procedure for Retroactive Withdrawal

To withdraw from the term after the withdrawal deadline, a student must request the retroactive withdrawal in writing. The request can be sent to the Dean of Academic Affairs at PSCAcademicAffairs@mail.wvu.edu.


Important Notice

Financial aid recipients who withdraw from all courses before sixty percent of the term is completed may be required to return a portion of any financial aid disbursed for the term. Grades of W are counted in Attempted Hours and affect student completion rate, one of the standards for determining financial aid satisfactory academic progress. Students who do not receive at least one passing grade in a term may be required to return a portion of any financial aid disbursed for that term according to their last date of attendance or participation on record. If a student, whose financial aid has been impacted, believes this date is incorrect, they may provide documentation that supports attendance or participation beyond the last date of attendance or participation on record.

Military Leave

Students who are called to active military service during a term must submit a copy of their deployment orders to the appropriate institutional officer. For additional information relative to military withdrawals, or if students are being deployed after the 13th week of instruction of the fall or spring terms and want to keep their grades earned at the time of deployment, please refer to the  Military Leave section of the catalog.

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