Withdrawal from all Classes for the Current Term
Withdrawal during the Drop/Add period
Students may withdraw from an individual course or all courses during the drop/add period, which runs until the end of the first week of a standard fall or spring 16-week term. Courses dropped during the appropriate drop/add period will not be recorded on the student’s transcript. To see the deadlines and dates for the add/drop period, you can view them on the Academic Calendar.
Withdrawal by the Withdrawal Deadline
If you are considering an academic withdrawal from the current term, please discuss your situation with your academic advisor to consider all of your options .
When you withdraw from ALL your classes during a term:
- You will not receive a grade or credit for those classes.
- You will receive a “W” for all passing or failing coursework for each withdrawn class on your transcript
- Your GPA is not affected.
- Your hours attempted will include the classes from which you withdrew after the Last Day to Add or Drop Without a “W” Deadline.
However, there are other implications associated with withdrawing from courses including:
- Financial Aid eligibility for this and future terms
- Residence hall eligibility
The last day to withdraw from all classes for the Spring and Fall Term is during the thirteenth week of the semester, the same day as the last day to withdraw from a course. To see the dates for the current term, go to the Academic Calendar.
Procedures
To withdraw from all classes, please use one of the following methods:
- To withdraw from one or all courses by the withdraw deadline, students can log into the WVU Portal at https://portal.wvu.edu and withdraw from courses through STAR.
- Complete the Student Withdrawal Form and email to PSC-Records@mail.wvu.edu, fax to 304-788-6939 or mail to Office of Enrollment Services, 75 Arnold Street, Keyser, WV 26726
- Email from your MIX Email Account to PSC-Records@mail.wvu.edu. In the email please indicate if you are withdrawing from an individual course or if you would like to withdraw from the college. Please include your ID number in the email.
If you live in college housing, you should vacate housing and turn in keys via the proper procedure. Check with Housing Office at 304-788-7407 or pschousing@mail.wvu.edu for procedural details.
If you still have a Mountie Bounty balance 125 days after withdrawing from the College, you will be charged a $10 account processing fee. To avoid this, go to mymountaineercard.wvu.edu to check your balance. You can either spend it at participating locations or request a refund.
If you receive financial aid, please discuss the impact of the withdrawal with financial aid staff. You can submit a ticket to the WVU Hub, visit the Enrollment Services building at 75 Arnold Street, or call (304) 293-1988.
Withdrawal from all Courses after the Withdrawal Deadline (Retroactive Withdrawal)
Withdrawal from all courses after the withdrawal deadline is considered a retroactive withdrawal from the College for that term. A retroactive withdrawal for one or more terms may be granted only under extreme circumstances and will require the approval of the academic dean. The retroactive withdrawal must be requested within 12 months of the withdrawal deadline for the term in question. If the withdrawal is granted, a grade of W will be recorded on the transcript for each course. A withdrawal from all courses constitutes withdrawal from the College for the approved term only.
Procedure for Retroactive Withdrawal
To withdraw from the term after the withdrawal deadline, a student must request the retroactive withdrawal in writing. The request can be sent to the Dean of Academic Affairs at PSCAcademicAffairs@mail.wvu.edu.
Important Notice
Financial aid
recipients who withdraw from all courses before sixty percent of the term is
completed may be required to return a portion of any financial aid disbursed
for the term. Grades of W are counted in Attempted Hours and affect student
completion rate, one of the standards for determining financial aid
satisfactory academic progress. Students who do not receive at least one
passing grade in a term may be required to return a portion of any financial
aid disbursed for that term according to their last date of attendance or
participation on record. If a student, whose financial aid has been impacted,
believes this date is incorrect, they may provide documentation that supports
attendance or participation beyond the last date of attendance or participation
on record.
Military Leave
Students who are
called to active military service during a term must submit a copy of their
deployment orders to the appropriate institutional officer. For additional
information relative to military withdrawals, or if students are being deployed
after the 13th week of instruction of the fall or spring terms and want to keep
their grades earned at the time of deployment, please refer to the Military Leave section of the catalog.
